Hours and classifications are re-entered
Timekeeping, payroll, and the certified report are separate steps, increasing corrections and making the source record harder to trace.
Payroll compliance
Turn weekly certified payroll into a controlled exception review.
Connect time, payroll, project, classification, wage-determination, and fringe data so the payroll team reviews mismatches instead of rebuilding every weekly record by hand.
Teams usually arrive here searching for:
certified payroll automation softwareDavis Bacon payroll softwareWH-347 automationprevailing wage compliance software construction
The operating symptoms
What this problem looks like before automation.
Wage and fringe exceptions hide in totals
A worker, classification, project, or week can require review even when the payroll run itself completed normally.
Subcontractor follow-up is inconsistent
Missing weeks and corrections are chased through email without a complete project-level status and submission history.
The SBA automation map
Build the system in four layers.
The implementation starts with reliable inputs and business rules, then automates routine actions while routing exceptions for review.
01
Inputs Assemble the weekly evidence
Join employee, project, hours, classification, base wage, fringe, deductions, payroll date, and subcontractor submission records.
02
Rules Apply project-specific checks
Map the applicable wage decision, classification, fringe treatment, reporting week, required fields, and correction process.
03
Actions Prepare and route the report
Generate review-ready records, request missing data, route discrepancies, track signatures, and organize the submission package.
04
Exceptions Stop questionable records for review
Flag unmapped classifications, wage/fringe variance, missing hours, duplicate workers, absent statements, and late subcontractor weeks.
Human approvalThe decision remains accountable.
An authorized payroll or compliance professional reviews and certifies the submission. Smart Business Automator designs the workflow and evidence trail; it does not provide legal advice or replace the signer’s responsibility.
What gets built
A scoped operating system for this workflow.
- Project/wage-decision data map
- Time-to-payroll reconciliation
- Certified-report preparation workflow
- Subcontractor submission tracker
- Exception and correction audit log
How the pilot is measured
Evidence before expansion.
- Minutes of preparation per weekly report
- Unmapped classifications
- Wage/fringe exceptions
- Missing subcontractor weeks
- Corrections after submission
Work with the stack you have
Integrate before you replace.
The assessment checks access, data quality, ownership, and safe write-back options across your current tools.
Payroll and timekeepingJob and employee master dataWage-decision source recordsDocument and signature workflowProject compliance dashboard
Common questions
Answers before you automate.
What is required with a Davis-Bacon certified payroll?
The U.S. Department of Labor states that each certified payroll must be accompanied by a signed Statement of Compliance, such as page two of Form WH-347 or a document with identical wording. Your contract and funding program may add requirements.
Can WH-347 preparation be automated?
Data collection, field population, validation, exception routing, and package assembly can be automated when time, payroll, classification, and project data are reliable. The authorized person still reviews and signs the certification.
Does SBA decide which wage classification applies?
No. The workflow can map approved classifications and flag mismatches, but classification and compliance decisions should be made by qualified personnel using the applicable wage determination and agency guidance.
Go deeper
Read the supporting guide How to Automate Davis-Bacon Certified Payroll
One workflow. One accountable pilot.
Show us how this process works today.
We will map the failure points, define the approval boundary, and tell you what should and should not be automated first.
Book a workflow assessment